If you run Masters meets using Hy-Tek's Meet Manager software, read on.
Your LMSC Registrar now has the ability to provide you with a file that contains the names, USMS numbers, clubs, and birthdates of the swimmers in your LMSC. This file (of filetype .RE1) can be imported directly into the Meet Manager program.
When you import the .RE1 file, the "Athletes" list in Meet Manager is automatically populated with names, clubs, USMS numbers, and birthdates. All you have to enter are the swimmer's events and seed times.
This does three things:
1) It saves you, the meet director, a lot of typing as you enter swimmers into the meet, and
2) It ensures that the swimmers' names appear in the meet results AS THEY APPEAR ON THEIR USMS CARDS, and
3) It ensures that the swimmers' USMS numbers are stored in the meet results.
To obtain an .RE1 file, contact your LMSC registrar and ask for him/her to create an .RE1 file from the Club Assistant registration software. He/she can then e-mail the file to you.
To import the file into Meet Manager:
From the main Meet Manager menu, select "FILE"
Select "IMPORT"
Select "REGISTRATION FILE"
Locate and choose the .RE1 file that was sent to you
After the meet you can delete the names of everyone who didn't enter the meet. (You do this by going to File >> Purge >> Remove Data Selectively, and deleting athletes with no entries.)
My LMSC has used the .RE1 file for our past three meets. It really helps improve the accuracy of the meet results!
Anna Lea
Parents
Former Member
I'm hoping some sort of arrangement will be made to exchange this information with meet directors. Perhaps meet directors can submit a listing of entrants to their LMSC registrar, who can check off only those names and return a re1 file with only the information of those people.
I can't imagine doing this for our 500+ entrant December meet. Let me rephrase that: I would resign this job before I do that for all of our meets.
The majority of our meets and open water swims allow deck entries. On average, about 50% of the people attending any event deck enter.
That means on the Friday before a weekend with a meet or an open water swim I'll get about 8 calls DEMANDING that I fax a copy of their card to the swimmer because they can't find theirs to bring it to the event. The other 2 calls would be people asking very nicely if there's any way they can get a copy of their card.
I'm hoping some sort of arrangement will be made to exchange this information with meet directors. Perhaps meet directors can submit a listing of entrants to their LMSC registrar, who can check off only those names and return a re1 file with only the information of those people.
I can't imagine doing this for our 500+ entrant December meet. Let me rephrase that: I would resign this job before I do that for all of our meets.
The majority of our meets and open water swims allow deck entries. On average, about 50% of the people attending any event deck enter.
That means on the Friday before a weekend with a meet or an open water swim I'll get about 8 calls DEMANDING that I fax a copy of their card to the swimmer because they can't find theirs to bring it to the event. The other 2 calls would be people asking very nicely if there's any way they can get a copy of their card.
