If you run Masters meets using Hy-Tek's Meet Manager software, read on.
Your LMSC Registrar now has the ability to provide you with a file that contains the names, USMS numbers, clubs, and birthdates of the swimmers in your LMSC. This file (of filetype .RE1) can be imported directly into the Meet Manager program.
When you import the .RE1 file, the "Athletes" list in Meet Manager is automatically populated with names, clubs, USMS numbers, and birthdates. All you have to enter are the swimmer's events and seed times.
This does three things:
1) It saves you, the meet director, a lot of typing as you enter swimmers into the meet, and
2) It ensures that the swimmers' names appear in the meet results AS THEY APPEAR ON THEIR USMS CARDS, and
3) It ensures that the swimmers' USMS numbers are stored in the meet results.
To obtain an .RE1 file, contact your LMSC registrar and ask for him/her to create an .RE1 file from the Club Assistant registration software. He/she can then e-mail the file to you.
To import the file into Meet Manager:
From the main Meet Manager menu, select "FILE"
Select "IMPORT"
Select "REGISTRATION FILE"
Locate and choose the .RE1 file that was sent to you
After the meet you can delete the names of everyone who didn't enter the meet. (You do this by going to File >> Purge >> Remove Data Selectively, and deleting athletes with no entries.)
My LMSC has used the .RE1 file for our past three meets. It really helps improve the accuracy of the meet results!
Anna Lea
Now I suppose you could also go to a partial USA Swimming model, and require meet directors to submit entries to the LMSC registrar for meet recon a certain amount of time before the meet. It would certainly cut down on the ability to do deck entries, and it would probably add to the workload for the registrars.
Not a bad idea. Or at least maybe require entries to be done electronically only, via Team Manager. That would put the onus on each individual team's registrars and coaches to keep an up-to-date file. But this also would probably require that teams start paying a lump sum entry fee, and then have to collect somehow from their members... who knows...
Anyways, Rob, I think some of my examples were certainly a bit irrational, but heck, someone has to bring them to the surface... and make up new words for Jim to make fun of :-)
The "event participation implied concent" thing makes perfect sense, and I am glad that my internal interpretation of that is in line with what USMS (or at least its President) was thinking.
I'm hoping some sort of arrangement will be made to exchange this information with meet directors. Perhaps meet directors can submit a listing of entrants to their LMSC registrar, who can check off only those names and return a re1 file with only the information of those people.
Now I suppose you could also go to a partial USA Swimming model, and require meet directors to submit entries to the LMSC registrar for meet recon a certain amount of time before the meet. It would certainly cut down on the ability to do deck entries, and it would probably add to the workload for the registrars.
Not a bad idea. Or at least maybe require entries to be done electronically only, via Team Manager. That would put the onus on each individual team's registrars and coaches to keep an up-to-date file. But this also would probably require that teams start paying a lump sum entry fee, and then have to collect somehow from their members... who knows...
Anyways, Rob, I think some of my examples were certainly a bit irrational, but heck, someone has to bring them to the surface... and make up new words for Jim to make fun of :-)
The "event participation implied concent" thing makes perfect sense, and I am glad that my internal interpretation of that is in line with what USMS (or at least its President) was thinking.
I'm hoping some sort of arrangement will be made to exchange this information with meet directors. Perhaps meet directors can submit a listing of entrants to their LMSC registrar, who can check off only those names and return a re1 file with only the information of those people.
