If you run Masters meets using Hy-Tek's Meet Manager software, read on.
Your LMSC Registrar now has the ability to provide you with a file that contains the names, USMS numbers, clubs, and birthdates of the swimmers in your LMSC. This file (of filetype .RE1) can be imported directly into the Meet Manager program.
When you import the .RE1 file, the "Athletes" list in Meet Manager is automatically populated with names, clubs, USMS numbers, and birthdates. All you have to enter are the swimmer's events and seed times.
This does three things:
1) It saves you, the meet director, a lot of typing as you enter swimmers into the meet, and
2) It ensures that the swimmers' names appear in the meet results AS THEY APPEAR ON THEIR USMS CARDS, and
3) It ensures that the swimmers' USMS numbers are stored in the meet results.
To obtain an .RE1 file, contact your LMSC registrar and ask for him/her to create an .RE1 file from the Club Assistant registration software. He/she can then e-mail the file to you.
To import the file into Meet Manager:
From the main Meet Manager menu, select "FILE"
Select "IMPORT"
Select "REGISTRATION FILE"
Locate and choose the .RE1 file that was sent to you
After the meet you can delete the names of everyone who didn't enter the meet. (You do this by going to File >> Purge >> Remove Data Selectively, and deleting athletes with no entries.)
My LMSC has used the .RE1 file for our past three meets. It really helps improve the accuracy of the meet results!
Anna Lea
Parents
Former Member
If we are no longer allowed to provide meet directors with a list of local swimmers (I have always provided a list containing name, bdate, USMS number, club affiliation, gender) I can see us turning MANY swimmers away from meets and telling them they can't swim because they don't have their card with them. I consider meet directors a part of our organization, and I have no problem requiring them to have a confidentiality agreement on file before they get this information. But we would be doing our members a huge disservice to deny meet directors this information.
As Top Ten recorder for a large LMSC, I can also envision that it would be a huge headache to get meet files with errors all over the place, missing ID numbers, etc. I'm already spending a lot more time on registrations than in past years, I don't care to have Top Ten duties multiplied as well.
Does this also mean that we are not allowed to provide clubs with lists of their registered swimmers? Right now we have clubs that can access their lists through the CA interface, with no controls other than CA has given them access.
Perhaps we need to have a NON-competitive membership category, where the member will not show up on any lists anywhere with address/bdate, etc. Only name and membership number on club lists.
If we are no longer allowed to provide meet directors with a list of local swimmers (I have always provided a list containing name, bdate, USMS number, club affiliation, gender) I can see us turning MANY swimmers away from meets and telling them they can't swim because they don't have their card with them. I consider meet directors a part of our organization, and I have no problem requiring them to have a confidentiality agreement on file before they get this information. But we would be doing our members a huge disservice to deny meet directors this information.
As Top Ten recorder for a large LMSC, I can also envision that it would be a huge headache to get meet files with errors all over the place, missing ID numbers, etc. I'm already spending a lot more time on registrations than in past years, I don't care to have Top Ten duties multiplied as well.
Does this also mean that we are not allowed to provide clubs with lists of their registered swimmers? Right now we have clubs that can access their lists through the CA interface, with no controls other than CA has given them access.
Perhaps we need to have a NON-competitive membership category, where the member will not show up on any lists anywhere with address/bdate, etc. Only name and membership number on club lists.
