If you run Masters meets using Hy-Tek's Meet Manager software, read on.
Your LMSC Registrar now has the ability to provide you with a file that contains the names, USMS numbers, clubs, and birthdates of the swimmers in your LMSC. This file (of filetype .RE1) can be imported directly into the Meet Manager program.
When you import the .RE1 file, the "Athletes" list in Meet Manager is automatically populated with names, clubs, USMS numbers, and birthdates. All you have to enter are the swimmer's events and seed times.
This does three things:
1) It saves you, the meet director, a lot of typing as you enter swimmers into the meet, and
2) It ensures that the swimmers' names appear in the meet results AS THEY APPEAR ON THEIR USMS CARDS, and
3) It ensures that the swimmers' USMS numbers are stored in the meet results.
To obtain an .RE1 file, contact your LMSC registrar and ask for him/her to create an .RE1 file from the Club Assistant registration software. He/she can then e-mail the file to you.
To import the file into Meet Manager:
From the main Meet Manager menu, select "FILE"
Select "IMPORT"
Select "REGISTRATION FILE"
Locate and choose the .RE1 file that was sent to you
After the meet you can delete the names of everyone who didn't enter the meet. (You do this by going to File >> Purge >> Remove Data Selectively, and deleting athletes with no entries.)
My LMSC has used the .RE1 file for our past three meets. It really helps improve the accuracy of the meet results!
Anna Lea
Parents
Former Member
The RE1 file could be configured to provide only the swimmer's name, sex, club, and USMS number (no birthdate or age). I tried it and it imports into Meet Manager just fine. It would still be extremely useful. In my observation, the majority of errors that I see in meet results are either incorrect swimmer names (not entered exactly as it appears on their USMS card), or missing USMS numbers.
The name, sex, club, and USMS number is LESS information that what is currently publicly available, so I don't see that it would be a privacy issue. (The "Member Lookup" function on the Pacific Masters web site is one example.)
Anna Lea
The RE1 file could be configured to provide only the swimmer's name, sex, club, and USMS number (no birthdate or age). I tried it and it imports into Meet Manager just fine. It would still be extremely useful. In my observation, the majority of errors that I see in meet results are either incorrect swimmer names (not entered exactly as it appears on their USMS card), or missing USMS numbers.
The name, sex, club, and USMS number is LESS information that what is currently publicly available, so I don't see that it would be a privacy issue. (The "Member Lookup" function on the Pacific Masters web site is one example.)
Anna Lea
