If you run Masters meets using Hy-Tek's Meet Manager software, read on.
Your LMSC Registrar now has the ability to provide you with a file that contains the names, USMS numbers, clubs, and birthdates of the swimmers in your LMSC. This file (of filetype .RE1) can be imported directly into the Meet Manager program.
When you import the .RE1 file, the "Athletes" list in Meet Manager is automatically populated with names, clubs, USMS numbers, and birthdates. All you have to enter are the swimmer's events and seed times.
This does three things:
1) It saves you, the meet director, a lot of typing as you enter swimmers into the meet, and
2) It ensures that the swimmers' names appear in the meet results AS THEY APPEAR ON THEIR USMS CARDS, and
3) It ensures that the swimmers' USMS numbers are stored in the meet results.
To obtain an .RE1 file, contact your LMSC registrar and ask for him/her to create an .RE1 file from the Club Assistant registration software. He/she can then e-mail the file to you.
To import the file into Meet Manager:
From the main Meet Manager menu, select "FILE"
Select "IMPORT"
Select "REGISTRATION FILE"
Locate and choose the .RE1 file that was sent to you
After the meet you can delete the names of everyone who didn't enter the meet. (You do this by going to File >> Purge >> Remove Data Selectively, and deleting athletes with no entries.)
My LMSC has used the .RE1 file for our past three meets. It really helps improve the accuracy of the meet results!
Anna Lea
Parents
Former Member
Unfortunately, I can see potential problems with providing someone who may not be affiliated with USMS (beyond running a meet) with a list of all our members.
But doesn't that description apply to any meet director today? They will be getting personal information for all meet entrants, including their addresses (which are not included in this RE1 file). A nationals meet host would have this information for 1-2,000 members who enter the meet, which is far more members than the vast majority of all LMSC's. Do they have to sign off on anything saying they won't use this information for something other than running the meet? It sounds like a good practice to add such a signed statement as a condition of getting a meet sanction already, even without the RE1 file.
Unfortunately, I can see potential problems with providing someone who may not be affiliated with USMS (beyond running a meet) with a list of all our members.
But doesn't that description apply to any meet director today? They will be getting personal information for all meet entrants, including their addresses (which are not included in this RE1 file). A nationals meet host would have this information for 1-2,000 members who enter the meet, which is far more members than the vast majority of all LMSC's. Do they have to sign off on anything saying they won't use this information for something other than running the meet? It sounds like a good practice to add such a signed statement as a condition of getting a meet sanction already, even without the RE1 file.
