If you run Masters meets using Hy-Tek's Meet Manager software, read on.
Your LMSC Registrar now has the ability to provide you with a file that contains the names, USMS numbers, clubs, and birthdates of the swimmers in your LMSC. This file (of filetype .RE1) can be imported directly into the Meet Manager program.
When you import the .RE1 file, the "Athletes" list in Meet Manager is automatically populated with names, clubs, USMS numbers, and birthdates. All you have to enter are the swimmer's events and seed times.
This does three things:
1) It saves you, the meet director, a lot of typing as you enter swimmers into the meet, and
2) It ensures that the swimmers' names appear in the meet results AS THEY APPEAR ON THEIR USMS CARDS, and
3) It ensures that the swimmers' USMS numbers are stored in the meet results.
To obtain an .RE1 file, contact your LMSC registrar and ask for him/her to create an .RE1 file from the Club Assistant registration software. He/she can then e-mail the file to you.
To import the file into Meet Manager:
From the main Meet Manager menu, select "FILE"
Select "IMPORT"
Select "REGISTRATION FILE"
Locate and choose the .RE1 file that was sent to you
After the meet you can delete the names of everyone who didn't enter the meet. (You do this by going to File >> Purge >> Remove Data Selectively, and deleting athletes with no entries.)
My LMSC has used the .RE1 file for our past three meets. It really helps improve the accuracy of the meet results!
Anna Lea
Parents
Former Member
While the registrars have the ability to create these files, USMS is discussing if they have the authority to provide this information non-USMS officers.
There are issues of confidentially that need to be addresses. If you are a registrar who is providing this information to meet directors, please stop.
As a meet director, I can’t wait to get this since it will make meet entries and data accuracy greatly improved. However, until we can resolve the issues of member information confidentially I will need to wait.
Can a simple release form be created that the meet director can sign with their meet sanction application in order to gain access to this file? Some sort of simple non-disclosure statement should do the trick. As long as the meet director agrees in writing not to use the personal information for any purpose other than running the meet, I can't see a problem with providing the information to save them time and increase the accuracy of meet entries and results.
While the registrars have the ability to create these files, USMS is discussing if they have the authority to provide this information non-USMS officers.
There are issues of confidentially that need to be addresses. If you are a registrar who is providing this information to meet directors, please stop.
As a meet director, I can’t wait to get this since it will make meet entries and data accuracy greatly improved. However, until we can resolve the issues of member information confidentially I will need to wait.
Can a simple release form be created that the meet director can sign with their meet sanction application in order to gain access to this file? Some sort of simple non-disclosure statement should do the trick. As long as the meet director agrees in writing not to use the personal information for any purpose other than running the meet, I can't see a problem with providing the information to save them time and increase the accuracy of meet entries and results.
