If you run Masters meets using Hy-Tek's Meet Manager software, read on.
Your LMSC Registrar now has the ability to provide you with a file that contains the names, USMS numbers, clubs, and birthdates of the swimmers in your LMSC. This file (of filetype .RE1) can be imported directly into the Meet Manager program.
When you import the .RE1 file, the "Athletes" list in Meet Manager is automatically populated with names, clubs, USMS numbers, and birthdates. All you have to enter are the swimmer's events and seed times.
This does three things:
1) It saves you, the meet director, a lot of typing as you enter swimmers into the meet, and
2) It ensures that the swimmers' names appear in the meet results AS THEY APPEAR ON THEIR USMS CARDS, and
3) It ensures that the swimmers' USMS numbers are stored in the meet results.
To obtain an .RE1 file, contact your LMSC registrar and ask for him/her to create an .RE1 file from the Club Assistant registration software. He/she can then e-mail the file to you.
To import the file into Meet Manager:
From the main Meet Manager menu, select "FILE"
Select "IMPORT"
Select "REGISTRATION FILE"
Locate and choose the .RE1 file that was sent to you
After the meet you can delete the names of everyone who didn't enter the meet. (You do this by going to File >> Purge >> Remove Data Selectively, and deleting athletes with no entries.)
My LMSC has used the .RE1 file for our past three meets. It really helps improve the accuracy of the meet results!
Anna Lea
just curious, what's confidential other than your date of birth? they need to know how old you are, but don't necessarily need your exact birthdate, right?
providing swimmers' ages as of the meet date (or end of year if meters) would be fine I'd think.
It seems the RE1 file can contain address and phone number information (it's part of athlete information in Meet Manager), although I don't know if they're scrubbed by USMS in this context. Certainly they contain your full date of birth, which you would need for yards meets (you can't really trust people to not accidentally write down their age).
Whether the date of birth should be an issue is something else. In USA Swimming, the date of birth is disseminated as part of the permanent ID for all athletes as part of the posted electronic results. The athletes for the most part are minor children, so you have to wonder which NGB has the right idea (is USMS overprotective or USA Swimming underprotective?).
Patrick King
just curious, what's confidential other than your date of birth? they need to know how old you are, but don't necessarily need your exact birthdate, right?
providing swimmers' ages as of the meet date (or end of year if meters) would be fine I'd think.
It seems the RE1 file can contain address and phone number information (it's part of athlete information in Meet Manager), although I don't know if they're scrubbed by USMS in this context. Certainly they contain your full date of birth, which you would need for yards meets (you can't really trust people to not accidentally write down their age).
Whether the date of birth should be an issue is something else. In USA Swimming, the date of birth is disseminated as part of the permanent ID for all athletes as part of the posted electronic results. The athletes for the most part are minor children, so you have to wonder which NGB has the right idea (is USMS overprotective or USA Swimming underprotective?).
Patrick King
