OEVT question for Event Directors

Hi Nicole! Southern Pacific LMSC also only offers OEVT membership for our sanctioned open water events. We do not offer OEVT for sanctioned pool meets, except for one or two that are annual fundraising types of meets. And then the host has to get approval to offer OEVT registration from our LMSC Executive Committee.

OEVT participants do not represent a club, they are not able to swim in "legal" relays, and they are not eligible for official times, top ten, or other awards. So, any pool results need to have these participants removed from the backup. For open water, the host can download a spreadsheet with the OEVT entry information from Club Assistant to forward to USMS as required. We then invoice the host for the total fees for the OEVT participants, since USMS "invoices" the LMSC for the total OEVT membership fee amount per event.

We have not found that OEVT individuals join USMS. In fact some are previous USMS members who only want to participate in the open water swim or the fundraiser meet.

Robin, you mentioned that any pool results need to have these OEVT participants removed from the backup.  That is not quite accurate.

OEVT swimmers are part of the official results, even though their swims cannot count for any USMS awards.  They should be uploaded as part of the meet results, just as other swims like 25-yard swims are uploaded.  The local Top Ten Recorder makes sure those swimmers are listed as non-members, and then the swims will automatically NOT be included for top ten or other awards.  The Event Results database is NOT just for Top Ten and awards.  Per the Guide to Operations for Top Ten Recorders (page 2) of the General Information:

Statement of Purpose: The USMS Event Results Database (ERDB) is the repository of official results from events that are formally Sanctioned or Recognized by USMS. The ERDB is used to list a swimmer's results and may be used to generate awards and recognition data, such as seasonal top 10 lists. Data will be maintained for meets, long distance pool events, and open water events.

Then on page 4 of that same document, 1^st bullet, it explains: One-event members should be marked as non-members in the auditing process in the Top Ten Tools.

Thanks Mary Beth. I knew that for our first Gulf LMSC hosted swim meet (Hallowmeet) and I did not delete them but designated them as OVET and then sent them to our Membership Coordinator. I was both Meet Director and and the Administrator Official running the HyTek Meet Manager software and doing all of the pre and post meet emails and reports. This meet was set up for both experienced swimmers and swimmers who had never been to a swim meet. We did do OVET and the process was not onerous at all. 

Thanks Mary Beth. I knew that for our first Gulf LMSC hosted swim meet (Hallowmeet) and I did not delete them but designated them as OVET and then sent them to our Membership Coordinator. I was both Meet Director and and the Administrator Official running the HyTek Meet Manager software and doing all of the pre and post meet emails and reports. This meet was set up for both experienced swimmers and swimmers who had never been to a swim meet. We did do OVET and the process was not onerous at all.